Bylaws and Operating Rules

NOTE:  In the proposed Amendments to Operating Rules and Bylaws (below), brackets [ ] indicate what is proposed to be deleted (in the Proposed Amendments to Operating Rules some deletions are noted by a line being struck across the deleted portion (delete), and underlines indicate what is to be added.  We will vote on these proposed Operating Rules and Bylaw changes at the membership meeting on February 28, 2017.  Some deletions are to make our Central Oregon Coast NOW Bylaws comply with national NOW Bylaws (we no longer elect delegates to the national conference; NOW Bylaws now provide that anyone in attendance at the national conference who is a member in good standing of NOW may vote).

Proposed Amendents to Operating Rules

(to be voted on at the February 28, 2017 meeting)

 National Organization for Women/Central Oregon Coast Chapter

Section I. MEETINGS

  1. Attendance at all meetings is open to all NOW members.
    1. Annual Every Chapter member shall receive written notice of the Annual meeting at least thirty (30) days prior to the meeting date.
    2. Chapter Every member shall receive written notice of Chapter meetings at least seven (7) days in advance of meeting.
    3. Board meetings may be held prior to each Chapter meeting at the call of the Chair with timely notice to all Board members and whenever possible, publicized to all
  2. A quorum at all meetings shall be those members present and voting.

 

Section II.  FINANCES

  1. Annual [d]ues shall be [$35.00 annually] in an amount determined by Oregon NOW, with sliding scale of $[15.00] 00 through $35.00 or more.
  2. The dues paid include membership in National, Oregon, and Chapter [membership] organizations.
  3. All money received by the Chapter must be deposited into the Chapter checking account within thirty (30) days of receipt.
  4. All checks written on the Chapter checking account in excess of $250.00 must be signed by two (2) officers. Checks written for less than $250 may be signed by one(1) officer.

Section III. OFFICERS /BOARD

A.  OFFICERS

  1. The President shall be the chief spokesperson and executive officer of the Chapter, shall preside at all meetings of the Chapter and the Board, shall perform such duties as directed by the Board, and shall be an ex-officio member of all committees except the Nominations
  2. Vice-President. The Vice-President, in the absence or inability of the President, shall perform the duties of the President and may be chair of any [The Vice-President shall be the Publicity Officer for the Chapter.]
  3. Secretary. The Secretary shall keep a record of the proceedings of meetings of the Chapter and Board, shall conduct Chapter correspondence not specifically assigned to others
  4. Treasurer. The Treasurer shall be the chief financial officer of the Chapter, shall collect and disburse Chapter funds, shall keep account of Chapter membership, shall report to the Board and Chapter at each meeting, and shall transmit dues for new members as prescribed by Central Dues Collection guidelines. [, and shall chair the Fundraising Committee.]

B.  BOARD

  1. The Board shall consist of the Officers, Chairs of any , and the immediate Past President.
  2. The duties of the Board shall be:
    1. To prepare an agenda for Chapter meet
    2. To adopt a
    3. To approve expenses submitted to the Treasurer not included in the
    4.  To conduct the business of the Chapter between regular meetings and to report to the Chapter regarding its actions.

 

Section IV. COMMITTEES.

  1. The standing committees of Central Oregon Coast NOW shall include, but not be limited to, the following:
    1. [The Interface Committee] Community Support and Advocacy Committee.  Work in coalition with other community organizations when a community need is recognized.
    2. [The Fundraising Committee which shall consist of the Treasurer plus a minimum of two (2) other NOW members in good standing] Events Committee. Solicit chairs for events put on by the chapter, including fundraisers for the Central Oregon Coast NOW Foundation, and help the chairs get volunteers to work on the events.
    3. The [Affirmative Action and] Diversity Committee. Shall work to insure that the chapter is representative of the community.  Shall provide diversity awareness and training to the chapter.  Shall be the primary liaison to the Diversity Coalition of Lincoln County.
    4. Membership Committee. Keep the membership database current and compare it regularly with the chapter membership list obtained at least quarterly from national NOW.  Contact new members, welcoming them.  Organize a “membership drive” at least annually.
    5. Program Committee. Work with ad hoc and diversity committees to present programs at chapter meetings or in the community.  The goal is for each ad hoc committee and the diversity committee to be responsible for one program each year.
    6. Public Relations Committee. Responsible for Press Releases, opinion editorials (op. eds.), letters to the editor, social media (website, Facebook, Twitter), and community speakers.  It is the responsibility of committees to provide notices of meetings and events to the Public Relations Committee, but is the responsibility of the Public Relations Committee to make certain this information gets on the website and into print and social media.
    7. Legislative Committee. Shall follow local, state, and national legislation.  Notify membership when “action” is needed.  Shall work closely with ad hoc and diversity committees to get input on legislation of special interest to the committee.
  2. The President shall designate the Chair of each committee, subject to the approval of the membership.
  3. The Chair of any committee shall be a NOW member in good standing unless otherwise provided for in these rules.
  4. Ad hoc committees representing the interests and goals of the membership may be formed by a two-thirds (2/3) vote at any Chapter meeting.

 

Section V.  NOMINATIONS.

  1. The President shall designate the Chair of the Nominations Committee at the August
    1. The nominations Committee shall consist of a Chair plus at least two (2) members.
    2. The Nominations Committee shall submit a list of eligible and interested candidates for Chapter officers at the Annual Meeting.
  2. Nominations for Delegate(s) to the National Conference shall be by self-nomination.
  3. Self-nomination is encouraged.

 

Section VI. ELECTIONS

  1. Election of officers shall be held in October of each year.
  2. Election of Delegates to the National Conference shall be held in accordance with National NOW time
  1. All Chapter members shall be notified of elections in writing at least thirty (30) days in advance.
  1. Voting for contested positions shall be by secret ballot.
  2. Only Chapter members may vote.
  3. Unless otherwise provide for in these rules, election shall be by preferential voting.
  4. The results of the election shall be published on the Chapter website.

 

Section VII.  DELEGATES AND ALTERNATES TO THE NATIONAL CONFERENCE

 

Section VIII.   GRIEVANCES

  1. It shall be the responsibility of the Board to resolve member disputes.
  2. The board shall appoint by lot three (3) [of its] board members (except any members involved in the grievance) to serve as a Grievance Committee.
    1. The committee shall arbitrate the grievance in a timely manner and recommend appropriate action to the Board.
    2. The Board shall report to the membership any actions taken on a grievance.

 

Section IX. PUBLICATIONS

  1. The official publication for the Chapter shall be the Chapter website (currently: centraloregoncoastnow.wordpress.com), and all official notices will be published on the website. Email messages will be used to alert members to read official notices posted on the website. Chapter notices will be sent to a member by U.S. mail upon written request.

Section X. VACANCIES

  1. In the event of a vacancy in the office of President, the Vice-President shall immediately assume the office and duties of President.
  2. In the event of a vacancy in any other office, the Board shall appoint an eligible Chapter member to that office within thirty (30) days.

 

Section XII. AMENDMENTS

These Operating Rules may be amended by a two-thirds (2/3) vote at any meeting of the Chapter providing membership has received written notice of the intended change a minimum of seven (7) days prior to the meeting.

Section XI. AFFIRMATIVE ACTION AND DIVERSITY OUTREACH

  1. The Chapter shall maintain current demographic information about the area in which it is located.
  2. The Chapter shall:
    1. Conduct at least one (1) workshop or session per year devoted to general diversity and/or coalition building work.
    2. Have a standing committee which directs this activity as well as other work and outreach.
  3. The Chapter shall have the following outreach:
    1. Membership in coalitions dedicated to community diversity.
    2. Attempt to provide diverse membership in coalitions with which the Chapter works.
    3. Inclusion of organizations dedicated to diverse groups on email lists, speakers lists, and event planning committees or task forces.
    4. Request of organizations dedicated to diverse groups to include the Chapter in their outreach.
  4. The Chapter shall set specific and realistic goals for membership, participation, and leadership [of a] diversity that reflect the community and the Chapter’s work.

Proposed Amendments to Bylaws of  Central Oregon Coast NOW

(to be voted on February 28, 2017)

ARTICLE I. NAME

The name of this organization shall be Central Oregon Coast NOW.

ARTICLE II (a). 

Central Oregon Coast NOW’s purpose is to [bring women into full participation in the mainstream of American society now, so that they can exercise all privileges and responsibilities in true equality. This purpose includes but is not limited to, equal rights and responsibilities in all aspects of citizenship, public service, employment, education, health and reproductive rights, and family life, and it includes freedom from discrimination because of race, ethnic origin, age, marital status, sexual orientation, gender identity, religion and parenthood] take action through intersectional grassroots activism to promote feminist ideals, lead societal change, eliminate discrimination, and achieve and protect the equal rights of all women and girls in all aspects of social, political, and economic life.

ARTICLE II (b). [AFFIRMATIVE ACTION] DIVERSITY  

The Chapter is committed to the inclusion of diverse voices and experiences, and to that end commits to affirmatively act to achieve a diverse membership and leadership.  Specific goals and affirmative measures shall be outlined in the Chapter’s operating rules.

ARTICLE III. POLICY

The chapter shall be bound by the National NOW bylaws and policy.

ARTICLE IV. MEMBERSHIP

Any person who subscribes to its purpose and who is a member of National NOW may, upon payment of dues, be a member of Central Oregon Coast NOW. Only members who have designated Central Oregon Coast NOW as their primary chapter shall hold voting privileges in the chapter.

ARTICLE V. MEETINGS

Section 1.

Central Oregon Coast NOW shall hold at least eight membership meetings each year.

Section 2.

The October meeting, designated the annual meeting, shall be the meeting in which officers are elected.  New officers shall take office on January 1 of the year following their election.

Section 3.

Additional rules regarding number and types of meetings shall be contained in the operating rules of the chapter.

ARTICLE VI. DUES

Section 1.

Dues shall be in accordance with uniform dues as set by Oregon NOW in cooperation with National NOW. Amount and specifics relating thereto shall be set forth in the operating rules of the chapter.

Section 2.

The fiscal year shall be January 1 to December 31.

ARTICLE VII. OFFICERS/BOARD

Section 1.

The officers shall be a President, Vice President, Secretary, and a Treasurer, and such other officers as may be determined by the operating rules of the chapter. The composition and duties of the Board shall be specified in the operating rules of the chapter.

Section 2.

The officers shall be elected at the annual meeting in October in odd-numbered years.

Section 3.

The term of elective office shall be for [one] two years from January 1 following the election to [the following] December 31 of the following odd-numbered year or until a successor has been elected.

Section 4.

Officers shall be a) Central Oregon Coast NOW members in good standing for at least 60 days prior to taking office and b) members who have designated Central Oregon Coast NOW as their primary chapter. 

ARTICLE VIII. COMMITTEES

Types of committees, purpose, leadership and membership shall be determined by the operating rules of the chapter.

ARTICLE IX. NOMINATIONS

The nominating procedure shall be determined by the operating rules of the chapter.

ARTICLE X. ELECTIONS

Elections will be decided by a majority vote or a majority of preferences counted in the final tally if preferential voting is used. All members of Central Oregon Coast NOW are eligible to vote and must be notified of the election by the procedure prescribed in the operating rules of the chapter. Other specific provisions relative to elections are detailed in the operating rules of the chapter.

ARTICLE XI. [DELEGATES TO NATIONAL

Delegates and alternates to the national conferences shall be selected in the number, manner and timing determined by the national bylaws and National Credentials Committee. Further procedures for the selection of delegates and alternates shall be detailed in the operating rules of the chapter.  Only members who have paid dues at least ninety (90) days prior to the national conference are eligible to be elected as a delegate or alternate.]

ARTICLE XII. GRIEVANCE PROCEDURE

There must be a grievance procedure specified in the operating rules of the chapter.

ARTICLE XIII. OPERATING RULES OF THE CHAPTER

There shall be a set of operating rules for the chapter which must detail the items referred to in these bylaws and may contain any other operating rules the chapter wishes. The operating rules must be adopted by a 2/3 vote of the chapter members present and voting. The operating rules must provide a method for amending the rules, giving the membership a written notice of an intended change and requiring a 2/3 vote of the membership present and voting.

ARTICLE XIV. AMENDMENTS

These bylaws may be amended by a 2/3 vote at any meeting of the chapter providing that the a) proposed amendment(s) has been submitted to the chapter President [sixty (60)] forty-five (45) days in advance of the meeting and b) all members have been notified of the proposed amendment thirty (30) days in advance of the meeting through email, Chapter website, and/or U.S. mail if a member has requested in writing to receive official Chapter notices through the U.S. Postal Service.

ARTICLE XV. DISSOLUTION

The chapter may be dissolved upon a 2/3 vote of its members present and voting. Upon dissolution of the chapter, the board and officers shall, after paying or making provisions for payment of all liabilities of the chapter, determine the process for remitting all remaining assets to the state NOW organization, National NOW, or any local unit of NOW, or any compatible women’s rights organization as determined by the dissolution meeting.

__________________________________________________________________________________________________________________________________

BYLAWS: NATIONAL ORGANIZATION FOR WOMEN/CENTRAL OREGON COAST CHAPTER
(Revised September 16, 2013)

ARTICLE I. NAME

The name of this organization shall be Central Oregon Coast NOW.

ARTICLE II (a). PURPOSE

Central Oregon Coast NOW’s purpose is to bring women into full participation in the mainstream of American society now, so that they can exercise all privileges and responsibilities in true equality. This purpose includes but is not limited to, equal rights and responsibilities in all aspects of citizenship, public service, employment, education, health and reproductive rights, and family life, and it includes freedom from discrimination because of race, ethnic origin, age, marital status, sexual orientation, gender identity, religion and parenthood.

ARTICLE II (b). AFFIRMATIVE ACTION

The Chapter is committed to the inclusion of diverse voices and experiences, and to that end commits to affirmatively act to achieve a diverse membership and leadership. Specific goals and affirmative measures shall be outlined in the Chapter’s operating rules.

ARTICLE III. POLICY

The chapter shall be bound by the National NOW bylaws and policy.

ARTICLE IV. MEMBERSHIP

Any person who subscribes to its purpose and who is a member of National NOW may, upon payment of dues, be a member of Central Oregon Coast NOW. Only members who have designated Central Oregon Coast NOW as their primary chapter shall hold voting privileges in the chapter.

ARTICLE V. MEETINGS

Section 1.

Central Oregon Coast NOW shall hold at least eight membership meetings each year.

Section 2.

The October meeting, designated the annual meeting, shall be the meeting in which officers are elected. New officers shall take office on January 1 of the year following their election.

Section 3.

Additional rules regarding number and types of meetings shall be contained in the operating rules of the chapter.

ARTICLE VI. DUES

Section 1.

Dues shall be in accordance with uniform dues as set by Oregon NOW in cooperation with National NOW. Amount and specifics relating thereto shall be set forth in the operating rules of the chapter.

Section 2.

The fiscal year shall be January 1 to December 31.

ARTICLE VII. OFFICERS/BOARD

Section 1.

The officers shall be a President, Vice President, Secretary, and a Treasurer, and such other officers as may be determined by the operating rules of the chapter. The composition and duties of the Board shall be specified in the operating rules of the chapter.

Section 2.

The officers shall be elected at the annual meeting in October.

Section 3.

The term of elective office shall be for one year from January 1 following the election to the following December 31 or until a successor has been elected.

Section 4.

Officers shall be a) Central Oregon Coast NOW members in good standing for at least 60 days prior to taking office and b) members who have designated Central Oregon Coast NOW as their primary chapter.

ARTICLE VIII. COMMITTEES

Types of committees, purpose, leadership and membership shall be determined by the operating rules of the chapter.

ARTICLE IX. NOMINATIONS

The nominating procedure shall be determined by the operating rules of the chapter.

ARTICLE X. ELECTIONS

Elections will be decided by a majority vote of those present or a majority of preferences counted in the final tally if preferential voting is used. All members of Central Oregon Coast NOW are eligible to vote and must be notified of the election by the procedure prescribed in the operating rules of the chapter. Other specific provisions relative to elections are detailed in the operating rules of the chapter.

ARTICLE XI. DELEGATES TO NATIONAL CONFERENCES

Delegates and alternates to the national conferences shall be selected in the number, manner and timing determined by the national bylaws and National Credentials Committee. Further procedures for the selection of delegates and alternates shall be detailed in the operating rules of the chapter. Only members who have paid dues at least ninety (90) days prior to the national conference are eligible to be elected as a delegate or alternate.

ARTICLE XII. GRIEVANCE PROCEDURE

There must be a grievance procedure specified in the operating rules of the chapter.

ARTICLE XIII. OPERATING RULES OF THE CHAPTER

There shall be a set of operating rules for the chapter which must detail the items referred to in these bylaws and may contain any other operating rules the chapter wishes. The operating rules must be adopted by a 2/3 vote of the chapter members present and voting. The operating rules must provide a method for amending the rules, giving the membership a written notice of an intended change and requiring a 2/3 vote of the membership present and voting.

ARTICLE XIV. AMENDMENTS

These bylaws may be amended by a 2/3 vote at any meeting of the chapter providing that the a) proposed amendment(s) has been submitted to the chapter President sixty (60) days in advance of the meeting and b) all members have been notified of the proposed amendment thirty (30) days in advance of the meeting through email, Chapter website, and/or U.S. mail if a member has requested in writing to receive official Chapter notices through the U.S. Postal Service.

ARTICLE XV. DISSOLUTION

The chapter may be dissolved upon a 2/3 vote of its members present and voting. Upon dissolution of the chapter, the board and officers shall, after paying or making provisions for payment of all liabilities of the chapter, determine the process for remitting all remaining assets to the state NOW organization, National NOW, or any local unit of NOW, or any compatible women’s rights organization as determined by the dissolution meeting.

OPERATING RULES: NATIONAL ORGANIZATION FOR WOMEN/CENTRAL OREGON COAST CHAPTER
(Adopted September 16, 2013)

Section I. MEETINGS
A. Attendance at all meetings is open to all NOW members.
B. Notice.
1. Annual meeting. Every Chapter member shall receive written notice of the Annual meeting at least thirty (30) days prior to the meeting date.
2. Chapter meetings. Every member shall receive written notice of Chapter meetings at least seven (7) days in advance of meeting.
3. Board meetings may be held prior to each Chapter meeting at the call of the Chair with timely notice to all Board members and whenever possible, publicized to all members.
C. A quorum at all meetings shall be those members present and voting.

Section II. FINANCES
A. Dues shall be $35.00 annually, with sliding scale of $15.00 through $35.00 or more.
B. The dues paid include National, Oregon, and Chapter membership.
C. All money received by the Chapter must be deposited into the Chapter checking account within thirty (30) days of receipt.
D. All checks written on the Chapter checking account must be signed by two (2) officers.

Section III. OFFICERS /BOARD
A. Officers.
1. President. The President shall be the chief spokesperson and executive officer of the Chapter, shall preside at all meetings of the Chapter and the Board, shall perform such duties as directed by the Board, and shall be an ex-officio member of all committees except the Nominations Committee.
2. Vice-President. The Vice-President, in the absence or inability of the President, shall perform the duties of the President and may be chair of any committee. The Vice-President shall be the Publicity Officer for the Chapter.
3. Secretary. The Secretary shall keep a record of the proceedings of meetings of the Chapter and Board, shall conduct Chapter correspondence not specifically assigned to others.
4. Treasurer. The Treasurer shall be the chief financial officer of the Chapter, shall collect and disburse Chapter funds, shall keep account of Chapter membership, shall report to the Board and Chapter at each meeting, shall transmit dues for new members as prescribed by Central Dues Collection guidelines, and shall chair the Fundraising Committee.
B. Board.
1. The Board shall consist of the Officers, Chairs of any standing committees, and the immediate Past President.
2. The duties of the Board shall be:
a) To prepare an agenda for Chapter meetings.
b) To adopt a budget.
c) To approve expenses submitted to the Treasurer not included in the budget.
c) To conduct the business of the Chapter between regular meetings and to report to the Chapter regarding its actions.

Section IV. COMMITTEES.
A. The standing committees of Central Oregon Coast NOW shall include, but not be limited to, the following:
1. The Interface Committee.
2. The Fundraising Committee which shall consist of the Treasurer plus a minimum of two (2) other NOW members in good standing.
3. The Affirmative Action and Diversity Committee.
B. The President shall designate the Chair of each committee, subject to the approval of the membership.
C. The Chair of any committee shall be a NOW member in good standing unless otherwise provided for in these rules.
D. Ad hoc committees representing the interests and goals of the membership may be formed by a two-thirds (2/3) vote at any Chapter meeting.

Section V. NOMINATIONS.
A. The President shall designate the Chair of the Nominations Committee at the August meeting.
1. The nominations Committee shall consist of a Chair plus at least two (2) members.
2. The Nominations Committee shall submit a list of eligible and interested candidates for Chapter officers at the Annual meeting.
B. Nominations for Delegate(s) to the National Conference shall be by self-nomination.
C. Self-nomination is encouraged.

Section VI. ELECTIONS
A. Election of officers shall be held in October of each year.
B. Election of Delegates to the National Conference shall be held in accordance with National NOW time lines.
1. Election of Delegates shall be by plurality vote.
2. Alternate Delegates shall be chosen by ranking of votes for Delegate after all delegate positions are filed.
3. If all delegate and alternate positions allowed are not filled by election, the State Coordinator may be contacted and asked to recommend interested NOW members for all unfilled positions.
D. All Chapter members shall be notified of elections in writing at least thirty (30) days in advance.
E. Voting for contested positions shall be by secret ballot.
F. Only Chapter members may vote.
G. Unless otherwise provide for in these rules, election shall be by preferential ballot.
H. The results of the election shall be published on the Chapter website.

Section VII. DELEGATES AND ALTERNATES TO THE NATIONAL CONFERENCE
A. Qualifications for Delegates and Alternates to the National Conference shall be published on the Chapter website.

Section VIII. GRIEVANCES
A. It shall be the responsibility of the Board to resolve member grievances.
B. The board shall appoint by lot three (3) of its members (except any members involved in the grievance) to serve as a Grievance Committee.
1. The committee shall arbitrate the grievance in a timely manner and recommend appropriate action to the Board.
2. The Board shall report to the membership any actions taken on a grievance.

Section IX. PUBLICATIONS
A. The official publication for the Chapter shall be the Chapter website (currently: http://www.centraloregoncoastnow.wordpress.com), and all official notices will be published on the website. Email messages will be used to alert members to read official notices posted on the website. Chapter notices will be sent to a member by U.S. mail upon written request.

Section X. VACANCIES
A. In the event of a vacancy in the office of President, the Vice-President shall immediately assume the office and duties of President.
B. In the event of a vacancy in any other office, the Board shall appoint an eligible Chapter member to that office within thirty (30) days.

Section XII. AMENDMENTS
These Operating Rules may be amended by a two-thirds (2/3) vote at any meeting of the Chapter providing membership has received written notice of the intended change a minimum of seven (7) days prior to the meeting.

Section XI. AFFIRMATIVE ACTION AND DIVERSITY OUTREACH
A. The Chapter shall maintain current demographic information about the area in which it is located.
B. The Chapter shall:
1. Conduct at least one (1) workshop or session per year devoted to general diversity and/or coalition building work.
2. Have a standing committee which directs this activity as well as other work and outreach.
C. The Chapter shall have the following outreach:
1. Membership in coalitions dedicated to community diversity.
2. Attempt to provide diverse membership in coalitions with which the Chapter works.
3. Inclusion of organizations dedicated to diverse groups on email lists, speakers lists, and event planning committees or task forces.
4. Request of organizations dedicated to diverse groups to include the Chapter in their outreach.
D. The Chapter shall set specific and realistic goals for membership, participation, and leadership of a diversity that reflect the community and the Chapter’s work.

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